Association Management

Unlocking Vibrant Community Living

Welcome to Jilsa Management's Expert HOA Management

We understand the intricate needs of community associations. We provide a comprehensive suite of management services tailored to ensure the smooth operation and growth of your community. From expert accounting services, including multiple payment options and meticulous financial reporting, to proactive management services such as attending meetings, enforcing governing documents, and maintaining records, we prioritize efficiency and transparency.

Our online application and orientation processes offer convenience and accessibility, streamlining administrative tasks. Additionally, our commitment to technological advancement ensures that your community stays ahead with features like interactive e-board meetings, document access, and online payment options. We prioritize onsite inspections, maintenance tracking, and compliance visits, ensuring that your property remains in top condition.

With our dedicated team, you can expect nothing short of excellence in every aspect of community management. We aim not just to meet your expectations but to exceed them, constantly investing in new technologies and strategies to ensure the prosperity of your community. Join us and experience the difference in community management today.

Accounting Services

Including multiple payment options, payroll processing, reserve analysis, collection management, financial reporting, and budget preparation.

Management Services

Attending meetings, managing notices and minutes, liaising with professionals, enforcing governing documents, supervising contractors, providing emergency services, and assisting homeowners with association business.

Online Services:

Streamlining the application and orientation process, conducting online interviews, facilitating interactive e-board meetings, providing online access to documents, and enabling various online payment options including cash, e-check, and credit/debit cards.

Document Accessibility

Providing online access to all documents and facilitating quick email distribution.

Resident Relations and 24/7 Emergency Response

We prioritize resident satisfaction by providing prompt responses to maintenance requests and ensuring clear communication at all times. Our 24/7 emergency response team ensures resident safety and security, fostering a positive living experience.

Additional Services and Consultation

Are you not looking for full service management, we offer a range of al la cart services available to enhance property value without the cost of full service management. From back office admin support, ARC/ Application support and maintenance scheduling we can creat the perfect offering for you.

Accordion

All services

  • Allow multiple forms of payment for residents (E-check, Debit, Credit, Paper check).
  • Employee Payroll processing and set up.
  • Reserve Analysis creation and Implementation.
  • Collect all assessments due to the association and deposit monies in applicable accounts.
  • Download and record lock-box electronic payment data.
  • Send collection letters to all delinquent accounts and post appropriate fees.
  • Prepare and submit delinquent account to association attorney.
  • Monitor and supervise the progress of lien and foreclosure attorney action.
  • Receive, review, verify, and submit for payment all invoices, utilities and contractual services.
  • Prepare checks (with backup data) for association officer's signatures if needed.
  • Prepare monthly financial reports reflecting the general ledger, monthly balance, Delinquency, and current income and expense of the association.
  • Maintain the integrity of financial records for the association C.P.A. year-end report and tax returns.
  • Prepare annual budget for association review, adjustment, and approval.
  • Assist in filing the annual corporate uniform business report with the Florida Secretary of State.
  • Attend board meetings and the annual member meetings.
  • Prepare and distribute all notices, proxies and ballots required for meetings.
  • Take and prepare minutes for the secretary if needed.
  • Email Board of Directors meeting packages before meetings including: agenda, minutes, financials, reports, and proposals.
  • Liaise with associations attorney, C.P.A., insurance agent and other professionals.
  • Act to enforce the associations governing documents through property inspections, issuing violations notices, working with fining committee and attending mediation hearings.
  • Maintain association records and provide supervised access to homeowners.
  • Supervise associations contractors, validate and review license and insurance of contractors working on the property.
  • Help develop scope of work and RFP to obtain competitive bids for maintenance and projects.
  • Provide 24-hour emergency service line.
  • Assist homeowners with association business promptly and responsively.
  • Supervise sale and rental process for all tenants and new owners.
  • Create and implement new systems and forms for the association.
  • Maintain rent and lease database and require renewal of lease and approval.
  • Maintain up to date owner database with emergency contact information.
  • Onsite Inspections/Compliance visits.
  • Maintenance tracking and request system.
  • Architectural tracking and follow-up processing.
  • Preventative maintenance tracking and implementation.
  • Online application and streamline interview process.
  • Online orientation process set up and implementation.
  • Streaming and interactive E-Board meetings.
  • All documents accessible online and can be emailed in minutes.
  • Social Media association group set up and monitoring.
  • Online payments cash, e-check, and credit/debit card.
  • 24-hour maintenance call center with online portal for repair request and messaging.
  • Property manager scoring and review platform.
  • 100% transparency with fees and charges.
  • Investing and studying new technologies to help your community prosper.
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